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Thread: Outlook 2002 Backup

  1. #1
    Regular Member
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    Outlook 2002 Backup

    Hi ppl,

    I need to do 2 things please and am a little unsure.

    1) How do I backup all my email folders i.e inbox, sent items etc.

    2)How do i backup my Address book

    Note Outlook 2002 (Not outlook express)

    Thanks guys

  2. #2

  3. #3
    SG Enthusiast Think's Avatar
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    Sep 2001
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    That link doesn't work Mur but if you shift through the search conditions you should find this article:

    http://support.microsoft.com/default...;en-us;Q287070



    microsoft Outlook 2002


    --------------------------------------------------------------------------------


    When you back up data that you created in Outlook, you can restore the data if it is ever lost or damaged due to a hardware failure or other unexpected events. It also allows you to move or transfer the data to a different hard disk on the same computer or on a different computer by backing up the data from the original hard disk, and then restoring it to the new hard disk.



    MORE INFORMATION

    How to Make a Backup Copy of a Personal Folders (.pst) File
    If you are not using Outlook with Microsoft Exchange Server, Outlook stores all of its data in a personal folders (.pst) file. If you want to back up or export a particular folder, such as a Contacts or a Calendar folder, use the steps in the, "How to Import and Export Personal Folders (.pst) File Data" section in this article.

    Use the following steps to back up the entire personal folders (.pst) file:
    Close any message-related programs such as Outlook, Microsoft Exchange, or Windows Messaging.


    Click Start , point to Settings , and then click Control Panel .


    Double-click the Mail icon.


    Click the Show Profiles button.


    Click the appropriate profile, and then click Properties


    Click the Data Files button.


    Click the Personal Folders Service that you want to back up. By default, the this service is called Personal Folders , however it may have been named something else.

    NOTE : You may have more than one Personal Folders service in your profile. If this is true, you must back up each set of personal folders (.pst) files separately.

    If there are not any Personal Folders services in your profile and you have been able to store information such as messages, contacts, or appointments in Outlook, then your information is most likely being stored in a mailbox on an Exchange Server. If this is true, see the "How to Back Up Data When You Use Outlook with Microsoft Exchange Server" section in this article.

    If there are not any personal folders (.pst) files in the list of services and you are not storing information in an Exchange Server mailbox, you can only use Outlook can to browse files, and the features in Outlook that store data can not be used. If this is the case, there is not any data to backup.


    Click Settings , and note the path and file name that is listed.

    NOTE : The personal folders (.pst) file contains all data stored in Outlook 2002, and it can be too large to place on a floppy disk. If this is true, use a CD-ROM Re-Writeable, a Zip drive, or a SyQuest drive. You can reduce the size of a personal folders (.pst) file when you click Compact Now . This is useful if you plan to back up the personal folders (.pst) file to a floppy disk.


    Close all of the Properties windows.


    Make a copy of the file you noted in step 5 by using Windows Explorer or My Computer .


    If you need to restore a personal folders (.pst) file from a removable media, such as a floppy disk drive, a Zip drive, a CD-ROM Re-Writeable drive, a magnetic tape drive, or any other storage media, copy the backup copy of the file that you created with the previous steps. You should do this from the storage media back to the computer hard disk, folder and name that you noted in step 5 of the previous steps.


    How to Export Personal Folders (.pst) File Data
    Use the following steps to export an individual folder such as Contacts folder or a Calendar folder:
    On the File menu, click Import And Export . If the menu item is not available, hover your pointer over the chevrons at the bottom of the menu, and then click Import and Export .


    Click Export To File , and then click Next .


    Click Personal Folder File (.pst) , and then click Next .


    Click the folder that you want to export, and then click Next .


    Click the Browse button, and then select the location to save the file.


    In the File Name box, type a descriptive file name, and then click OK .


    Click Finish .


    How to Import Personal Folders (.pst) File Data
    Use the following steps to import a personal folders (.pst) file into Outlook:
    On the File menu, click Import And Export . If the menu item is not available, hover your pointer over the chevrons at the bottom of the menu, and then click Import and Export .


    Click Import from another program or file. , and then click Next .


    Click Personal Folder File (.pst) , and then click Next .


    Type the path and the name of the personal folders (.pst) file that you want to import, and then click Next .


    Select the folder that you want to import, or select the top of the hierarchy to import everything, and then click Finish .


    How to Back Up Data On a Microsoft Exchange Server
    When Outlook information is stored on an Exchange Server, it is typically backed up at the server. For more information about how to back up or restore information that is stored on an Exchange Server, contact your Exchange Server administrator.

    If you use Outlook with Exchange Server, you can choose to have Outlook store information on the Exchange Server or in a set of personal folders (.pst) file on your hard disk. Use the following steps to determine where Outlook currently stores your data.
    On the Tools menu, click Email Accounts


    Click View or Change Existing Email Accounts , and then click Next .


    Verify the Deliver new mail to the following location. option. If the option contains the word "Mailbox" followed by an e-mail name, Outlook stores data in folders on the Exchange Server. If the field contains the words Personal Folder or another name of a set of personal folders (.pst) file, Outlook stores new messages, contacts, appointments, and such in the personal folders (.pst) file on your hard disk.


    If your data is being stored in a set of personal folders (.pst) file on your hard disk, and you want to back up the data, see the "How to Make a Back Up Copy of a Personal Folders (.pst) File" section in this article.
    How to Back Up Personal Address Books
    Although contact information can be kept either in an Exchange Server mailbox or personal folders (.pst) file, and is accessed through the Outlook Address Book, the Personal Address Book creates a file that is stored on your hard disk. To assure that this address book is backed up, you must include any files with the .pab extension in your backup process.

    Use the following steps to locate your Personal Address Book file:
    If you are running Microsoft Windows 95 or Microsoft Windows 98: Click Start , point to Find , and then click Files or Folders .

    If you are running Microsoft Windows 2000 or Microsoft Windows Millennium Edition (Me): Click Start , point to Search , and then click For Files or Folders .


    Type *.pab , click My Computer in the Look In box, and then click Find Now .


    Note the location of the .pab file, and include it in your backup.

    If you need to restore this address book either to the same computer or a different computer, use the following steps:
    Close any message-related programs such as Outlook, Microsoft Exchange, or Windows Messaging.


    Click Start , point to Settings , and then click Control Panel .


    Double-click the Mail icon.


    Click the Show Profiles button.


    Click the appropriate profile, and then click Properties


    Click the Email Accounts button.


    Click Add a New Directory or Address Book , and then click Next


    Click Additional Address Books , and then click Next .


    Click Personal Address Book , and then click Next .


    Type the path and the name of the Personal Address Book file that you want to restore, click Apply , and then click OK .


    Click Close , and click then OK .
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